Effective Date: 26/11/2025

Introduction

St Denys Carnival & Arts Festival, & The St Denys Crew are committed to protecting the privacy of our members, participants, and visitors (“you”). This Privacy Policy explains how we collect, use, and share personal information when you interact with our group, including through our website, events, and other services.

2. Information We Collect
   We may collect the following types of personal information:

• **Contact Information: ** Such as your name, email address, phone number, and mailing address.
• **Demographic Information: ** Such as your age, gender, and interests.
• **Event Participation Information: ** Such as your attendance at events, workshops, or other activities organized by the group.
• **Communication Preferences: ** Information on how you prefer to be contacted (e.g., email, phone).
• **Payment Information: ** If applicable, information related to your payments or donations (e.g., credit card details).
• **Website Usage Information: ** Information collected through cookies or similar technologies when you visit our website.

2. How We Use Your Information
   We use the personal information we collect for the following purposes:

• To communicate with you about group activities, events, and updates.
• To manage your membership and participation in events.
• To process payments or donations.
• To improve our services and website based on your feedback and usage patterns.
• To comply with legal obligations or to protect the rights, property, or safety of our group and its members.
• In the event you have specifically granted us permission to share your event photographs and/or video with third party organisations (for example the local newspapers), we will supply your name and request you are credited appropriately for any photographs and/or videos used.

2. Sharing Your Information.

We do not sell or rent your personal information to third parties. We may share your information in the following circumstances:

• **Service Providers: ** We may share your information with third-party service providers who assist us in operating our group, such as payment processors or email service providers.
• **Legal Requirements: ** We may disclose your information if required by law or in response to a valid request from law enforcement or other government agencies.
• **Group Activities: ** With your consent, we may share your information with other group members for collaborative purposes.
• **Photography & Video Contributions: ** We may share your information with third party media organisations, for the purpose of requesting you are credited for any photos or videos supplied, where you have given us consent to share them for publicity or promotional purposes.

1. Security of Your Information
   We take reasonable steps to protect the personal information we collect from unauthorized access, use, or disclosure. However, no method of transmission over the internet, electronic storage or carrier pigeon is completely secure, and we cannot guarantee absolute security.
2. Your Rights and Choices
   You have the following rights regarding your personal information:

• **Access and Correction: ** You can request access to the personal information we hold about you and ask for corrections if necessary.
• **Opt-Out: * You can opt out of receiving communications from us at any time by following the unsubscribe instructions in our emails or contacting us directly.
• **Deletion: * You can request the deletion of your personal information, subject to legal obligations that may require us to retain certain information.

1. Changes to This Policy
   We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the new policy on our website and updating the effective date.
2. Contact Us
   If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact the company data controller at:

James Foster – Chair person & Carnival Production Manager
St Denys Carnival Committee
Address: ℅ St Denys Community Centre, Priory Road, Southampton, SO17 2JZ
Email: stdenys.crew@outlook.com