Please note that this page is for the 2025 Carnival. Updated T&Cs will be published in due course when we open for bookings for 2026.

Contact: Ayro Mustafa-Holzapfel

St Denys Carnival & Arts Festival

By submitting an application form you are legally bound to abide by our terms and conditions of trading.
Please ensure you have read them and made your staff aware of them prior to the event. The management reserves the right to evict from site anyone breaking this contract, or behaving in an illegal, aggressive, or disorderly manner.
Please only use this form for your application

Applications should be submitted before 7th April 2025. You will be informed if you have been successful by the end of April 2025 at which point you will be advised of your pitch details. Should you accept, your full pitch fee will be required within 14 days to secure the Pitch. Failure to pay the invoiced amount will result in the pitch being offered to someone else.

Applications are accepted on the assurance that the merchandise described on the form is all that will be sold on your stall at the carnival. Please give a thorough description as this is a large factor in how we base our decision on who we invite to trade. Please also state the prices you will charge to customers.
The carnival will not accept liability for any loss or damage to persons or equipment. 
The stall holder shall provide copies of the following (relevant) certification on application:
*Public Liability Insurance (all traders)
*Employers Liability Insurance (if applicable)
*Health &; Safety Policy if applicable (five or more employees)
*Risk Assessment for event (all traders)
*COSHH assessment for event (if applicable)
*Equipment test certificates/stickers PAT

Coverings for stalls must be of fireproof material and marked as such. Please ensure all renewable documentation covers the date of the event, or send renewals to us within 30 days of the event date. Failure to do so could forfeit your pitch. 

Health and Safety officials may be inspecting stalls before and during the event. Any stall not complying with the accepted standards and fire regulations will be closed down and all staff will be required to leave, there will be no monetary refund or liability for loss accepted by the organisers due to Health & Safety closure.

All mobile caterers and food stalls must comply with the requirements of the Food Safety (General Food Hygiene) Regulations 1995, Food Safety (Temperature Control) Regulations 1995, The Food Safety Act 1990, and both the Health and Safety at Work Act 1974 and Management of Health and Safety at Work Regulations 1999 as applicable. All food traders must be registered with their local authority and have a food hygiene rating of at least a 5. In respect of Fire Safety all Traders must comply with the Regulatory Reform (Fire Safety) Order 2005 as well as adhering to more specific HSE Guidelines for Work Process Fire Safety.

No application will be considered without an appropriate and current risk assessment.

All electrical equipment will carry PAT/electrical safety certification; this must be available for inspection at the event. As far as practicable, all electrical equipment shall be located so that it cannot be touched by members of the public or unauthorised workers.

All traders using power/ hot areas/flames shall provide a 5kg dry powder fire extinguisher and a light duty fire blanket. Each stall must also have an appropriate first aid kit.

All Gazebos should be of sound construction including all supporting poles, frames, guy ropes, stakes anchors and fastenings etc. and all guy ropes and fixing stays shall be conspicuously marked to ensure they do not present a trip hazard. Standard light-duty garden gazebos are NOT suitable for trading as they are likely to be blown away even by light winds.Construction of such temporary structures must comply with current regulation and fire safety and will be at the discretion of St Denys Carnival. Non-compliance may result in closure of the stall.

COPIES OF ALL AFOREMENTIONED HEALTH & SAFETY CERTIFICATES (as applicable) MUST BE PROVIDED TO ST DENYS CARNIVAL PRIOR TO THE EVENT AS ADVISED WHEN YOUR PITCH IS CONFIRMED.

There is to be no amplified sound as part of your stall unless specifically agreed with St Denys Carnival during your application process.

The sale of alcohol, weapons, wax flares, sky lanterns and BBQs are all banned. Anyone to be found breaching the licensing laws will be removed from site immediately and may be prosecuted.

Due to the nature of the site, vehicle movement is restricted and will be marshalled. You will be allocated a time slot for arrival and set up. All vehicles must report to the front gate, where they will be greeted and directed. Please use your hazard lights and drive at no more than 5mph [this includes the entry lanes leading to site]. If you arrive outside of your allocated slot you may be directed to a holding area where you will have to wait until the site is safe to enter.

ANY DELIVERIES MUST BE MADE within timeframes agreed with St Denys Carnival, after which time there will be NO VEHICLE MOVEMENT ON SITE. The management reserves the right to change these times as necessary. It will therefore be your responsibility to check with gate staff if expecting deliveries or leaving the site for any reason.

Once sited you must stay within the Pitch boundary and may under no circumstances move your pitch without express permission from the trader manager or nominated deputy. Failure to comply will result in your being asked to re-position your stall or to leave the site.

Anyone found to be using or selling illegal drugs will be immediately shut down and reported to the authorities.

All food traders will be responsible for ensuring pitch cleanliness. The Trader must take any excess waste away with them upon leaving the site. Smaller traders are also required to remove their own rubbish

You may not sell goods from any area other than your designated pitch, sell goods other than those indicated on your application, or trade outside of the designated trading hours, as this will constitute illegal trading, and you will
be closed down. Unauthorised use of the St Denys Carnival logo is strictly prohibited.

Designated trading hours are 11:00am to 15:00pm Monday 26th May. 

All stalls must remain open and manned during these hours unless agreed with St Denys Carnival in advance through the application process. You may not sell drinks in glass containers. The whole site has a No Glass Policy. Food Traders MUST use sustainable utensils, food trays and cups, polystyrene is NOT permitted

Traders may under no circumstance sublet all or part of their pitch. Your signature is a contract between YOU and the St denys Carnival.

Each stall is to be responsible for the cleanliness of their pitch, both back and front, including the public area immediately in front of your stall. Litter inspections will be randomly carried out and if your area is unacceptably littered you may be asked to tidy up or shut down. We respect our venue and ask you to do so too, it is a community building which is regularly used by groups and families, please pick up even small pieces of litter that could impact animals lives and the environment.

Traders are responsible for their own vehicles, trader units & stock and must be covered by their own insurances.  

St Denys Carnival takes no responsibility for levels of trading during the event. 

Any additional/ specific agreements with St Denys Carnival relating to your trading with us, must be agreed in writing from a member of the management team prior to the event. 

In the event of a cancellation by the Trader after payment, there will be a forfeit of 50% of your total invoice if cancelation occurs earlier than 30 days prior to the end. If the cancellation occurs within 30 days of the event; the total cost will be forfeited. In the situation that the event is cancelled, St Denys Carnival cannot be found liable for any consequential loss. The decision by a member of St Denys Carnival Management is final in all disputes.

Date of Event: 26/05/25

Event Address: 

St Denys Community Centre

Priory Road

Hampshire